PERMITS AND INSURANCE
- Lessees shall comply with applicable federal, state, local laws, including but not limited to business licensing, child labor work permit laws, fire codes, safety codes, health codes games of skill and chance and raffle permits.
- Vendors are required to have a business license posted in their booth at all times.
- Food Vendors should check with the Department of Conservation concerning requirements.
- Liability Insurance is part of your space fee, unless you are otherwise instructed, you do not need to provide a certificate of insurance. Some products require additional insurance, such as pony rides, game booths, wheelchair/stroller rentals, tattoo parlors, exotic animals, and as the fair deems necessary.
- Other insurance, such as Worker’s Compensation, is the sole responsibility of the Lessee.
- The Lessee is responsible for his or her actions, and those of their agents, employees, volunteers, and suppliers and must make good any damage or loss of property of the Fairs.
- Vendors are responsible for keeping lines from their booths from impeding the flow of traffic on walkways, and access to other booths.
- Advertising in any way outside your booth space is strictly prohibited. No Exceptions.
- Smoking is not permitted on the grounds during operating hours, outside of designated smoking areas. If you smoke near your booth outside of operating hours, please provide a receptacle for your cigarette butts.
- Lessees using two-way radios should monitor channels in order to avoid conflict with Fair operations.
- The Lessee agrees to purchase tickets for all employees and volunteers. There is no will call for Vendor Tickets.
- In the event of a breach of the terms in this document, or the Vendor Lease Agreement, and upon notification of the breach, the vendor shall immediately vacate the leased space. In the event that the Lessee in breach of this agreement does not vacate premises, the fair may, without court process, remove all items from leased space. Any costs incurred by such action, including court cost shall be paid by Lessee.
- Other options for censure include, but are not limited to, suspension from the fairgrounds for a period of time or permanently.
- If the rented space is not returned in the same condition as when rented, a cleaning deposit may be assessed to the Lessee upon their return in subsequent years.
COMPLAINTS/PROBLEMS AT THE FAIR
For complaints or problems, contact the Vendor Manager, who is here to help you. Most problems are handled at this level. Call Doreen Low at 451-5555. If unable to reach via phone please go to the Summer Office to page management. The Vendor Manager may request assistance from the General Manager, who can suggest a change in procedure. If the problem concerns a fair policy, the Vendor Manager or General Manager can suggest policy changes to the Board of Directors.
SAFETY AND SECURITY
The security office is located in Upper Badger Hall.
Security is provided 24 hours per day beginning the first Friday of the Fair. Security patrols the fairgrounds and all parking areas. There is enhanced security beginning 2 days before the fair opens. Please consider how your items will be kept secure before the fair opens. The fair is not responsible for theft or loss of product or items.
Borealis Pavilion is locked at 10 PM each night of the fair. Vendors should stay in their booths until security has cleared the building. A designee appointed by the fair allows Vendors wearing a concessionaire wristband to enter the Borealis Pavilion one (1) hour prior to gate opening. You must have a concessionaire wristband to access the building prior to opening. It is the vendor’s responsibility to distribute vendor ticket to employees working the booth each day. Security will clear the grounds when the Midway closes. Outdoor Vendors may remain open until this time.
Animals are not permitted on the Fairgrounds, unless they are service animals. Animals in the camping area must be leashed or in a kennel. Animals cannot be left tied up outside at any time. Aggressive or guard animals are not allowed. “Evidence” of animals must be removed.
HOURS OF OPERATION
Your booth must be manned and open to the public during the following hours of operation:
- Fridays, Saturdays and Sunday: Noon– 11 PM
- Monday – Thursday: Noon – 10 PM
- Borealis Pavilion closes at 10:00 pm each day of the fair.
See you at the Fair!
Tanana Valley State Fair Association
907-451-5555/ Fax (907) 456-7971 firstname.lastname@example.org